Job overview
An exciting opportunity has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the West Sussex Looked After Children team in Worthing.
To provide a comprehensive secretarial and administrative service to a Looked After Children Health Team (LAC) including communicating with the public, dealing efficiently with correspondence without reference and regular inputting of client details onto the database.
Main duties of the job
You will need the ability to work independently and collaboratively with team members and other administrator/s in the team. The post requires a flexible approach as it involves working with differing disciplines. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role:
The successful candidate will be expected to liaise with a range of professionals, book venues, order stock and manage stock control of resources, create and maintain databases and spreadsheets, and maintain an accurate filing system.
Working for our organisation
Sussex Community NHS Foundation Trust (SCFT) is the largest community healthcare provider in Sussex.
SCFT is an inclusive employer that promotes equality and challenges discrimination, and welcomes applications from people of all backgrounds. Applications from Black, Asian and Minority Ethnic (BAME) candidates, disabled candidates and LGBT+ candidates are particularly encouraged, to ensure the Trust’s workforce reflects the diverse communities it serves.
Detailed job description and main responsibilities
To produce letters and correspondence often without reference and using own initiative using an electronic record system
To prepare and type reports from draft documents – these will include child protection reports of a sensitive and/or distressing nature
To take minutes or notes of meetings, transcribe and distribute as necessary
To produce materials used in group presentations or for distribution to clients as requested and required
To manage efficient office systems, primarily SystmOne, and provide secretarial support to the LAC team / team lead
To deal in a professional, helpful and sensitive manner with clients, staff and other professionals and agencies, by telephone or face to face
Please see attached JD and PS for further information.
Person specification
Qualifications and/or Professional Registration
Essential criteria
Desirable criteria
Experience
Essential criteria
Desirable criteria
Skills and Knowledge
Essential criteria
Desirable criteria
Other requirements
Desirable criteria
This post may close earlier than the published closing date if sufficient applications are received.
Correspondence relating to this vacancy will be conducted electronically. If you have not heard from us within two weeks please assume that your application has been unsuccessful on this occasion. Please ensure that you check your emails, including your junk folder, on a regular basis. References will be requested electronically as well; please ensure you provide correct contact details for referees.
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