• Full Time
  • Anywhere

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities. DCHS is also an LGBT inclusive employer. Selection will be on a basis of merit. The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy. To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding – join an outstanding team!

COVID-19 We recognise that the Covid-19 pandemic has impacted on people in different ways. Please be reassured that at DCHS we understand this and have a risk assessment process in place, where this is needed, to ensure your safety.

Job overview

Under the direction of the Executive PA to the Director of Nursing you will assist the Care Home Support Service team.

You will have excellent proven administration skills with the ability to concentrate on a varied and unpredictable work pattern.

You will be able to respond to interruptions with an ability to switch tasks as required for urgent situations as they arise.

Main duties of the job

Do you have passion? 

Do you have enthusiasm, motivation and the commitment to make a real difference? 

Then this is the post for you!

We are committed to our Trust’s core values:

  • To get the basics right
  • To act with compassion and respect
  • To make a difference
  • To value and develop teamwork
  • To value everyone’s contribution
  • The values set out in the DCHS Way are demonstrated and lived out every day; from our specialist clinicians to our administrative and support staff, everyone at DCHS share the same passion for delivering the best experience possible for our patients.

    If you embody these commitments, we would like to hear from you!

    This post offers an excellent opportunity to work in an interesting and diverse environment delivering an effective and efficient administrative service, working to deadlines and demonstrating initiative and flexibility; you will be an integral member of our busy and friendly team and will support the effective operation of the service.

    Working for our organisation

    Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

    We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

    During the pandemic response we have led the implementation of public vaccination centres in collaboration with partners across health and social care.

    Detailed job description and main responsibilities

    The quality directorate is currently made up of roughly 120 members of staff covering disciplines from Quality Always , Safeguarding, Infection Prevention & Control, Tissue Viability, Preceptorship to name but a few.

    We are a relatively new admin team who are currently split between working from a base and home working, with a great opportunity for varied working across the teams. 

    Our team is tight knit and work well together.

    Free parking for staff is available on site at Walton Hospital.

    Annual Leave starts at 27 days a year plus bank holidays.

  • Maintain effective admin systems using Outlook, Word, Excel and any other technologies as appropriate
  • Provide admin support to the care home support service, including email and diary management
  • Support the senior team as and when required with developing and maintaining programmes of work
  • Meeting management to include the booking of venues, preparing agenda, taking and producing minutes and distributing papers for a wide variety of meetings
  • Monitor the care home support service inbox for referrals and filtering to the team members
  • To assist with cross cover representation for the wider admin team including triage within the quality directorate at times of absence of colleagues or periods of increased workload
  • Person specification

    Education, Qualifications and training

    Essential criteria

  • Educated to GCSE standard min Grade C including Maths and English
  • Recognised IT qualification or ability to demonstrate IT skills
  • Desirable criteria

  • RSA III word processing or equivalent
  • experience and knowledge required

    Essential criteria

  • Experience of undertaking cleric and administrative duties
  • Experience of working to tight deadlines and managing priorities
  • Knowledge of managing electronic diaries for other team members
  • Desirable criteria

  • Knowledge of Caldicott seven principles
  • Skills and attributes

    Essential criteria

  • Good written and verbal communication skills
  • Ability to maintain confidentiality
  • Aptitude, personal qualities

    Essential criteria

  • Interpersonal and organisation skills both written and verbal
  • Desirable criteria

  • Ability to work under pressure to meet the deadlines and to remain calm
  • Well organised and reliable
  • values, drivers and motivators

    Essential criteria

  • Ability to manage own workload and prioritise tasks
  • Awareness of confidentiality
  • Derbyshire Community Health Services NHS Foundation Trust (DCHS) is one of the largest providers of specialist community healthcare in England and we currently employ around 4,500 staff. We deliver a variety of services across Derbyshire, caring for nearly 1.8 million patients each year.

    We deliver patient care through 11 community hospitals, 4 minor injury units, 29 health centres and a learning disability centre. Another key part of our service is out in the community where we care for people in their own homes via therapists, health visitors and district nurses, and promoting public health in the wider community. As a Trust we care for patients of all ages with a special focus on the needs of elderly people and the very young.

    DCHS has been recognised as a top 10 NHS organisation to work for in the UK by the Health Service Journal and NHS Employers in their Best Places to Work 2015 campaign. The Trust is also the runner-up in the category for the best NHS community trust employer.

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