The Purchase Ledger Executive is responsible for processing all invoices, credit notes and purchase orders in an accurate and timely manner to ensure that accurate ledger accounts are maintained and that all liabilities are captured.
The Purchase Ledger Executive also ensures that Company procurement and expenses procedures are adhered to at all times; ensuring that outstanding liabilities to suppliers are paid promptly in accordance with current payment terms. This includes the maintenance of the companies Delegation of Authority, ensuring only authorised personnel can commit to expenditure on behalf of Reed in Partnership.
The Purchase Ledger Executive is also responsible for checking co-member expenses, ensuring they adhere to company policy and are paid promptly.
The Purchase Ledger Executive is also responsible for the control and administration of company mobile phone procedures, ensuring the accuracy of billing from our provider and controlling the issuing of new mobile phones, in accordance with company procedures.
This is not an exhaustive list and as such you will be expected to carry out any other duties as may be specified by their manager from time to time. This profile is non-contractual.
Process personal expense claims in line with the company’s expense policy and delegation of authority policy, paying these in a timely manner
Provide support to Management Accounts co-members and provide supplier or ledger account analysis as required
File all outstanding purchase orders and ensure that these are accurately matched to invoices
Maintaining housekeeping procedures within Purchase Ledger e.g. archiving of supplier invoices/co-member expenses.
Ensure that all VAT postings are accurately posted, providing support as necessary to the quarterly VAT claim
Maintain the unapproved invoice log and invoice query log, ensuring that items are resolved and approved promptly
Assist in reviewing suppliers to support the Company’s procurement policies
Open post for the finance office and ensure it is distributed and dealt with in a timely and accurate manner
Administrate the companies mobile phone processes including the detailed review of bills and the processing of requests for new mobile phones in accordance with company procedures
Administrate the collation and first review of documentation to support company credit card expenditure prior to submitting for management authorisation
Provide front line guidance to co-members on the companies expenses procedures and procurement policies
Contribute to the continuous improvement of finance processes to meet the changing needs of the business
Other ad hoc duties as requested by the Ledger Supervisor, Financial Accountant or Financial Controller
Skills & experience
Proven ability to accurately process high volumes of transactions in a purchase ledger environment
Proven track record of supplier statement reconciliation and resolution of queries
A minimum of 2 A-Levels or an equivalent Level 3 Diploma.
GCSE English Language at a minimum of a Grade B (or equivalent Level 2 qualification). OR achievement of a Level 2 in Literacy Assessment at interview stage
Excellent time management skills and proven ability to prioritise workload in a high volume and demanding environment
Good excel knowledge, able to produce and maintain spreadsheets Ability to work on own initiative and be proactive
Demonstrable experience of providing excellent customer service to non-financial staff
A team player with good interpersonal, relationship building and communication skills
Possessing an enthusiastic and proactive attitude
Experience of Oracle
Previous knowledge of dealing with employee expense claims
Previous experience of contributing to the development of financial control processes