The Project Assistant has responsibility for undertaking or complying with the following:
Health & Safety
Carrying out specific tasks to ensure that projects meets the time, cost and quality requirements. This may include but not be limited to:
Supporting the management, tracking and controlling of projects
Setting up project files and templates
Assisting with the preparation and maintenance of other key project documents as required such as Project Execution Plans, Resource plans, internal and external reports, etc.
Assistance in raising Contractual Variation and Compensation Event Notices
Assistance in planning and producing minutes for key internal and external meetings
Ability to meet deadlines
Timely placement and progressing of orders to ensure stock levels are maintained & parts are available for
Progressing customer / supplier communications in a timely manner
Sales Order Processing & Invoicing
Efficient general office operations
Assisting bid teams to define the project scope and determine requirements
Assistance with the generation of resourced and costed schedules of work
Contributions to tender/quotation preparation
Complying with JFN’s quality policies and procedures, with particular emphasis on:
Document numbering and control
Assisting with preparation of Quality Plans
Complying with JFN’s health and safety policies and procedures, with particular emphasis on:
Taking reasonable care for own health and safety and the health and
safety of others
Reporting all accidents and near misses to their Line Manager or Safety Representative.
And any other tasks that are required from the project manager.
KEY SKILLS AND COMPETENCIES
Ability to manage own workload and to work independently in order to deliver against tasks
Ability to read, understand and work to procedures and standards
Ability to work as part of a team and where possible assist other members of staff
Good written and oral communication skills
Highly orderly, methodical and process driven
Good interpersonal, organisational and time management skills.
QUALIFICATIONS AND EXPERIENCE
A minimum of 5 GCSEs
James Fisher & Sons are committed to taking positive action on diversity and we strongly encourage applications from candidates from all backgrounds and as a Disability Confident employer we are committed to offer an interview to disabled candidates who meet the minimum criteria for the role.