We have an exciting opportunity for an experienced Administrator to join our HR Organisational Change Team

You will provide a wide range of administrative support in a flexible, efficient and effective way to a small team of Senior HR Advisers and Team Leader, who deliver a range of HR organisational change projects across four organisations.

For this exciting and challenging role you’ll need excellent organisational, communication and IT skills enabling you to produce high quality work across a range of Microsoft O365 applications and bespoke IT systems. Intermediate knowledge of Microsoft Excel and Word is highly desirable. You’ll need to be self-motivated and have excellent customer service skills, as well as an understanding of HR principles or have a keen interest in learning and developing within this area. Able to use your own initiative, capable of working under pressure and to deadlines. Experience of working in a highly confidential setting is desirable.

This role will be responsible for: 

  • Acting as first point of contact for HR queries, resolving where possible (coordinating responses – via Customer Contact System C4C, Outlook and/or telephone)
  • Working with team members to plan and schedule project support tasks, agreeing priorities and timescales – often dealing with multiple projects simultaneous, using an Excel-based planning tool.
  • Completing project support tasks within their required timescales 
  • Preparing project support material 
  • Coordinating the sending of communications to potentially large groups of staff – frequently using Microsoft Word mail merge tools 
  • Preparing and maintaining staffing data, tracking outcomes of reviews, preparing mail merge documents and issuing change requests to payroll 
  • Supporting the team with implementation of technology changes 
  • Responsible for an Audit spreadsheet (maintenance of, and reporting on when required) and liaising with Finance, internal and external Audit.
  • Working alongside colleagues in other departments to provide a joined-up service (i.e. Recruitment, Payroll, Business Partners).
  • This is a busy and varied role, and there is plenty of opportunity for you to own and shape the role. 

    What we can offer you:

    A competitive, including access to Local Government Pension Scheme, generous annual leave entitlement, flexible working

    We are committed to staff wellbeing and offer excellent Employee Support services.

    Our headquarters are set in the beautiful and historic city of Winchester, right in the heart of Hampshire, with excellent transport links via Park and Ride or the nearby train station. However due to current COVID restrictions the Organisational Change Team are currently working from home, appropriate IT equipment will be provided.

    Additional Information:

    HR Organisational Change Team Administrative Officer –

    Vetting Requirements:

    This post is subject to Non Police Personnel Vetting. Further information about this process will be provided to successful candidates. Candidates must have resided in the UK for a minimum of 3 years in order for clearance to be obtained.

    Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

    In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

    We are a Disability Confident Employer – committed to ensuring that our recruitment and selection process is inclusive and accessible.

    Apply For This Job

    You can apply for this job externally via the button below.

    Apply for this job externally