Here are some examples of what we offer: 25 days’ annual leave Birthday privilege day and Christmas shutdown Holiday buy, sell and carryover scheme 2 charity volunteering or pro bono days Flexible, agile and home working BUPA Permanent health insurance Flexible pension scheme Medicash Enhanced family leave policies Life assurance Annual travel season ticket loan Dress for your day policy Training and development opportunities Financial contribution towards home working equipment
Introduction to the role:
Working as part of the HR Operations team, you will provide full HR administration support for approximately 890 employees and partners. As an HR Assistant you will be required to perform a number of regular and ad hoc tasks, whilst also being the main point of contact for employees in other areas of the business, ensuring the prompt resolution of queries and requests.
Introduction to the team:
You will be part of a wider HR team that supports the firm in areas such as HR administration, Employee Relations, Recruitment, Talent and Development, Reward, Diversity and Inclusion and IT Learning. Led by an HR Director, the team is currently made up of 16 people, who strive to deliver a seamless service to all Partners and employees.
Key responsibilities: Being the first point of contact for all HR queries; Preparing offers of employment and contracts for new starters and variations (i.e. changes in employment details) for existing employees; Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction. Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the team and advising the firm accordingly; Advising payroll of monthly changes, new starters and leavers and any deductions required from salary; Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information; Working with colleagues to identify patterns of sickness and report to the HR Advisors/Managers regarding matters of concern; Completing all maternity/paternity administration and acting as a point of contact for employees on maternity/paternity/adoption/shared parental leave; Sending exit surveys and reporting the results to managers; Involvement in recruitment activity such as placing adverts, setting up interviews and carrying out interviews with the recruiting manager; Assisting with the induction process; Assisting in the implementation and improvement of HR systems and procedures; Producing regular and ad hoc reports from the HR system; Arranging payment of invoices; Covering administration work of colleagues in their absence; Involvement in ad-hoc HR projects as required;
What we are looking for
Essential: Previous experience of working in administration; Competence in English, Maths and all Microsoft IT software; Self-confident, assertive, organised and highly motivated; A strong team player; Ability to work well under pressure, prioritise, multi-task and ensure deadlines are met; Proven experience of communicating effectively with a range of stakeholders. Ability to operate in a busy environment; Ability to use initiative, taking a proactive approach to working; Ability to work with little supervision; Aptitude to deal with people at all levels; Excellent attention to detail and high accuracy; Flexibility in approach
Desirable: HR Administration and/or payroll experience gained in a previous law firm or other relevant professional organisation.
Equality, Diversity and Inclusion
Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.
We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.
Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background.
We are a Disability Confident employer, which means that we will make reasonable adjustments to help you perform at your best. Please contact the HR team at [email protected] should you require any adjustments to the application or interview process.
Trust – Respect – Innovation – Collaboration
All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.