Objectives

You will be part of a small SHEQ team responsible for the promotion of safe working and the management of the group’s various health and safety policies. Working alongside the SHEQ Team, you will be a key member of the delivery team as well as helping to devise and implement the wider health and safety strategy across all divisions.Reporting directly to the SHEQ Co-ordinator, the main purpose of the Administrator role is to provide administrative support across the SHEQ department to ensure the business is compliant at all times.

Specific Responsibilities

  • Provide day to day administrational support to the SHEQ team
  • Update all health and safety boards around head office and send out any updates for site H&S boards.
  • Coordinate the issue of reports and information as directed.
  • Coordinate the issue of technical information, bulletins, notices, certification and paperwork throughout the company.
  • Monitor and update diaries as directed.
  • Provide departmental support to the technical compliance team and technical compliance partners.
  • Processing, scanning, electronic storage and filing of documents
  • Stock management of gas and electrical certifications and maintenance of certification issue and completion register.
  • Gatekeeper for the preparation of documents, revision of document dates and maintaining control of documents within the Quality Management System.
  • Raising of and matching departmental purchase orders.
  • Collation of departmental information required for monthly reporting in regard to gas and electrical quality control inspections.
  • Assisting with administrational support for Internal and External audits.
  • Raise and process orders for technical documentation, standards, publications and guidance books.
  • Maintain electronic information systems (COSHH updates, Technical Bulletins, etc).
  • Process Technical notifications, such as Gas Safe and NICEIC
  • Undertake business administrational duties as required
 
Competencies
  • Achievement Orientation – Driven to accomplish goals and complete tasks
  • Perseverance – Pursues goals despite obstacles and/or challenges
  • Service Orientation – Creates customer loyalty through courteous, timely, and helpful service
  • Building Relationships – Develops collaborative relationships to facilitate current or future goals
 
Person Specification – Desired/Essential Criteria (D/E)

Qualifications:
  • GCSE English (E)·
  • GCSE Mathematics (E)
  • Computer literate – Excel and Word (E) 

Abilities (Skills, Behaviours):
  • Good verbal and written communication skills
  • Ability to build relationships and work co-operatively with multi-disciplined groups
  • Team player, but also comfortable working alone on tasks
 
Measures of Success
  • Meeting Targets
  • Consistent Attendance
  • Completion of Business Administrator Apprenticeship
What We Offer
In return we offer a competitive salary depending on experience and qualifications. We also offer attractive benefits that include pension, holiday purchasing scheme and life assurance.

How to Apply
To apply for this role please ensure that you fit the eligibility criteria above. Send your cv and a covering letter using the form below. We look forward to hearing from you.

Due to a high volume of applications we receive we regret that we cannot respond to each one and may only contact you if your application is successful.

J Tomlinson is proud to be recognised as a Disability Confident Committed employer. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

About J Tomlinson Ltd:

J Tomlinson began its journey in the 1950s, after being founded by the Tomlinson family as an electrical contracting business focused on commercial contracts. The business steadily expanded from its base at Beeston, near Nottingham, and by the 1980s had become a substantial regional mechanical and electrical contractor as a result of organic growth and the acquisition of a local mechanical company. In the 1990s, long-term owners David Adams and Steve Kirkland developed the company further to provide a complete range of building solutions and services. Today, J Tomlinson offers a fully integrated solution covering the whole building lifecycle from new build to refurbishment, repairs and maintenance, engineering services, renewable energy solutions, and facilities management. Working across the East Midlands, West Midlands, North East England, North West England and Yorkshire, our teams are fully committed to providing a highly professional and personalised service, tailored to customer’s needs. In 2019, the company registered a record turnover of £91.2 million and was named Contractor of the Year at the EEM Building Communities Awards and the East Midlands BRICKS Awards.

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