Location of Role: Colchester and Harlow 

Advert Closing Date: 26/09/2022 

Salary Range: £21,837.00 to £24,156.00 (pro-rata for part-time vacancies)

Part/Full Time:  Full Time 

Contract Type: Permanent 

Working Pattern: Mon-Fri 

Weekend/Evening Working: No 

Exciting opportunities have arisen for individuals to undertake the role of secretary within the Business Services Department. There are 2 full time, permanent positions based at Colchester and Harlow where you will be providing a service to a Command Team or department Head.

You will be providing a full range of services, including but not limited to: minute taking and typing from audio and/or notes of meetings, drafting letters, diary management and liaising with both internal and external customers.

You will often be required to work independently and also as part of a team in a pressurized environment and will need to organize and prioritize your own workload.

The demands of the Command team you will be working for can be fluid and dynamic, therefore you must be able to evidence a high level of flexibility and decision making in order to prioritize and adjust workloads to meet deadlines.

It is necessary you are proficient in a range of IT products including Word, Excel, Microsoft Outlook (diary management) and preferably OneNote/PowerPoint. You will be able to produce documents to a high standard ensuring accuracy at all times. Audio-typing skills and shorthand will be an advantage, together with a high standard of grammar.

It is essential that the successful candidate can evidence the following within their submission: –

The ability to work on your own initiative and also with others

The ability to manage and prioritize conflicting demands

Previous experience of minute taking/recording of meetings and actions

Proficient use of MS Office information technology packages

Previous secretarial work experience, including diary management, and a good understanding of the Police environment and policy would be desirable but are not essential.

Successful applicants for this role will be defined as an  Office based Agile Worker  – office based agile working with designated team area. Works predominantly (60% or more) in one office space. The rest of the time works at home or at other police site locations.

Your application is shortlisted on the content provided within the ‘reason for application’ section, which is limited to 9000 characters. Within your answer please refer to the criteria stated in this job advert and include any experience, skills and abilities you feel you have that will make you suitable for the role. Please ensure you provide as much detail as possible as insufficient information may mean that you do not meet the shortlisting criteria. 

All of our posts require a level of vetting and security clearance. During the recruitment process you will be sent vetting information forms to complete. 

Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.

Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.

This post is open to British Citizens, members of the EC or other states in the European Economic Area. If you are a Commonwealth citizen or a foreign national, you must be a resident in the UK free of restrictions and with indefinite leave to remain in the UK. All applicants must have lived in the UK continuously for the past three years.

Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.

As a Disability Confident Leader we:

  • have subjected our Disability Confident self-assessment to an external challenge and validation
  • are taking an active leadership role in encouraging and helping other employers on their journey to becoming Disability Confident.
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