Main duties of the job

  • To have an up to date knowledge and understanding of the issues and responsibilities associated with the role of the Associate Director of Nursing, and a basic knowledge of current issues affecting the NHS, in order to assist in prioritising their workload/daily activities to ensure deadlines are met.
  • First point of contact for the Associate Director of Nursing by telephone, e-mail, and correspondence, or for their visitors or members of the public making contact with them. Providing advice on a wide range of matters related to the work of the Associate Director of Nursing and team, resolving problems or referring them to the most appropriate person as necessary.
  • Provide administrative secretarial support to the Associate Director of Nursing and team as required. This will include the scheduling and re-arranging of diaries.
  • Compilation of complex agendas, and the taking and transcribing of formal minutes.

    • Working for our organisation

    If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and Proud to Lead competence framework.

    Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the Disability Confident Employer scheme.

    Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

    Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

    Detailed job description and main responsibilities

    You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

    Person specification

    Qualifications

    Essential criteria

  • RSA 3, NVQ 3 qualification or equivalent.
  • GCSE passes in English and Maths

    • Desirable criteria

  • NVQ or equivalent in Administration
  • ECDL qualification
  • Audio Typing
  • Certificate in Supervision or management
  • Diploma in Office Administration or experience to diploma level

    • Experience

    Essential criteria

  • Sufficient experience at a high level of providing a comprehensive administrative/PA service
  • Experience of setting up and using filing/IT systems
  • Familiar with office procedures and deadlines

    • Desirable criteria

  • Previous experience of working as Administrator / PA to an Executive Director or equivalent Senior Manager
  • Previous experience of working within the NHS

    • Skills

    Essential criteria

  • Excellent communication skills.
  • Ability to work unsupervised and make decisions.
  • Organisation skills
  • Numeracy and literacy skills
  • typing/word processing
  • Excellent customer care skills.
  • Good command of English both written and verbal

    • Desirable criteria

  • Audio typing skills
  • Ability to produce reports
  • Confident in all aspects of office practice
  • Experience of producing graphs and statistics

    • Knowledge

    Essential criteria

  • In-depth and detailed knowledge and understanding of Secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
  • Advanced knowledge of word processing, spreadsheet and presentation packages.
  • Ability to take minutes

    • Desirable criteria

  • Comprehensive knowledge of Windows, Word, Excel, PowerPoint
  • Knowledge of the organisation

    • Personal Qualities

    Essential criteria

  • Friendly, professional approach
  • Confident manner
  • Reliable
  • Adaptable
  • Smart presentation.
  • Self motivated and enthusiastic.

    • Other Relevant Requirements

    Essential criteria

  • Ability to work under pressure
  • Ability to work as part of a team
  • Ability to answer telephone bi-lingually
  • A flexible approach towards the demands of the workplace

    • Desirable criteria

  • Welsh speaking

    • To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

    Employer certification / accreditation badges

    Applicant requirements

    Welsh language skills are desirable

    Welsh language skills are desirable