Job summary
An opportunity has arisen in the busy Health Records Library at Macclesfield District General Hospital to appoint to the physically demanding and varied position of Health Records Library Assistant.
The Health Records Library Team support the organisation with the provision of an efficient administration service which ensures the availability of patient records for clinical and research purposes.
The applicant must be hard working, flexible and be able to cope under competing pressure and demand. Experience with working in a team environment and excellent communication and interpersonal skills are essential. A good understanding of confidentiality and knowledge of the Data Protection Act 2018 is also essential.
Hours
Main duties of the job
– Responsibility for the creation, pulling and re-filing of patient records utilising case note tracking on the Trusts PAS system to coordinate accurate distribution across the organisation.
– Responsibility for the maintenance and recovering of patient records.
– Supporting the culling and retention program which involves identifying inactive records, assigning destruction dates in relation to national retention guidelines and arranging delivery to an off-site storage facility.
– The post holder will be expected to work on a rota system and provide cover for colleagues during periods of sickness and absence
About us
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. An organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care, delivering the right care first time, every time.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at .
Please be aware that this post requires a Standard with Barred list Disclosure and Barring Service (DBS) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
- Educated to GSCE level or equivalent
Desirable
- Educated to NVQ level 2
- ECDL
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Knowledge
Essential
- Awareness of current NHS priorities and targets
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
Aptitudes
Essential
- Flexibility
- Ability to work to deadlines and prioritise tasks
- Ability to work within a team environment
- Ability to liaise with other departments and agencies
- Good computer literacy
- Attention to detail is paramount
Specific Job Requirements
Essential
- Excellent communication and interpersonal skills
- Team Player
- Reliable
- Ability to follow standards processes
Other Role Requirements
Essential
- Please refer to the person specification for further role requirements
Person Specification
Qualifications
Essential
- Educated to GSCE level or equivalent
Desirable
- Educated to NVQ level 2
- ECDL
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Knowledge
Essential
- Awareness of current NHS priorities and targets
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
Aptitudes
Essential
- Flexibility
- Ability to work to deadlines and prioritise tasks
- Ability to work within a team environment
- Ability to liaise with other departments and agencies
- Good computer literacy
- Attention to detail is paramount
Specific Job Requirements
Essential
- Excellent communication and interpersonal skills
- Team Player
- Reliable
- Ability to follow standards processes
Other Role Requirements
Essential
- Please refer to the person specification for further role requirements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
