About the role
Balfour Beatty VINCI are seeking a Document Controller to join the Mainline design team on HS2! You will be joining an experienced, fast-paced team in Sutton Coldfield
What you’ll be doing
Coordinate and manage an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.
Manage the configuration and administration of Business Collaborator, to maintain a successfully functioning system at all times.
Take responsibility for BC user accounts and subsequent access rights. Safeguard the privacy and security of information stored within the system.
Understand and manage the processes necessary for timely appropriate document submissions.
Mange the integration of all project documentation through approved workflows – Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.
Roll out frequent training sessions in BC to new users.
Carry out intermittent audits and produce reports on your findings.
Produce reports and analyse the data and trends, based on agreed KPIs and audit findings.
Review and update procedures, guidelines and workflows related to the document control process.
ttend meetings as dictated by the project requirements.
Offer advice and support to both the project team and interested parties, as required.
Maintain effective working relationships with all interested parties.
The general aim being to improve the overall quality of the final product/service and improve BB’s efficiency and resource on a day-to-day basis. Production of appropriate reports and management information
Living the Balfour Beatty Vinci Values.
Ensuring a relentless focus on Zero Harm.
Supporting the delivery of the Sustainability 2020 roadmap.
Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.
Who we’re looking for
The following qualities/ experience are essential:
Experience of information/document management in Major Civil Engineering projects.
Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.
Knowledge of Electronic Information and document control systems.
ny form of information management or ISO 9001 Certification.
Broad knowledge and understanding of ISO 9001 required.
Previous experience working within information management is desirable.
t least 2 years experience or extensive knowledge of working within systems and procedures.
Full working knowledge of databases.
Contractual awareness and a basic understanding of the market would be beneficial.
dvanced information and communication technology skills.
Excellent organisational skills with a high attention to detail and accuracy.
bility to work to tight deadlines and under minimum supervision.
Strong written, verbal, analytical and interpersonal skills.
Previous experience of managing a team.
Competent user of modern office computer systems e.g. Microsoft Office
The following qualities/experience are also essential;
Knowledge and experience of using Business Collaborator
Pays attention to detail and sees things through to completion.
Has good interpersonal and communication skills
Is a self-starter who manages their own time and seeks to add value to their function.
Is able to work within a multi-discipline team.
Can demonstrate initiative and resilience.
CSCS Card Holder
Why work for us
Balfour Beatty VINCI (BBV) is responsible for designing and building part of the most exciting and challenging infrastructure project in Europe: HS2.
We are building the West Midlands section of HS2’s Phase One route, spanning approximately 90km from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire. We will be employing thousands of people from the region to design and build the civil infrastructure for HS2 and we are looking for a wide range of skills to join the team and support this unique and ground-breaking project.
Diversity and Inclusion: We aim to be a leader in equality, diversity and inclusion by creating a safe inclusive working environment for all – living our values of Safety, Respect, Integrity and Leadership. We are positive and inclusive about making adjustments, providing flexible working, encouraging all staff to engage in a diverse range of year round learning opportunities and provide personal development opportunities. Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture.
Flexible working: Flexible or agile working is encouraged at BBV and we recognise the value and diversity of candidates which this can bring to our business operations. Not every role can provide a variety of working patterns to suit people’s personal needs however we are happy to discuss agile working opportunities at BBV with you.
Disability confident: We care about being inclusive and that means we encourage applications from people with diverse set of backgrounds and experiences. BBV is Disability Confident committed and we welcome applications from candidates with a disability.
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