Executive Assistant2024-04-22T10:54:52+01:00
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Executive Assistant Job Vacancy in London, England, UK
Aspire
Responsibilities
:
EA to Global Managing Director
Extensive diary management (across multiple time zones)
Inbox management
Assisting & communicating with executives throughout the decision-making, program management & initiative implementation stages
Acting as a liaison between the staff, Managing Director regarding the company’s climate, employee’s well-being, and project updates
Organise, plan, and manage projects for continuous improvement related to the business
Take the initiative in identifying, initiating, and implementing processes/projects to improve and achieve overarching business aims
Oversee Global Assistants
Work alongside Comms team to draft monthly all staff emails, promote personal & brand profiles
Responsible for: business conference/events arrangements, board minutes, completing expenses, conference calls, typing correspondence and creating PowerPoint presentations
Complicated international travel arrangements: travel Champion for Global teams based in London
Building good relationships with employees
Be responsible for managing the All staff contact lists, email groups and onboarding new starters
General support for information systems across a spectrum of operational tasks
Ad hoc office management & HR admin
Experience/skills required:
Strong EA/Business Assistance experience, supporting senior management
Professionalism, politeness, and reliability are expected in any person joining our company
‘Can do attitude’ – drive to deliver quality outputs, to the highest of standards
Ability in reviewing and prioritising workload
Excellent levels of attention to detail
Excellent communication and organisational skills
Forward thinker – problem solver, solution finder
Demonstrates proactivity and ability to always use initiative
Confident, yet able to remain calm under pressure
Approachable, possesses people skills
Ability to demonstrate discretion – is completely trustworthy
Good computer literacy (MS Office – Excel, PowerPoint, Outlook)
Previous experience in Finance and/or Operation
We Are Aspire Ltd are a Disability Confident Commited employer