Responsibilities

:

  • EA to Global Managing Director
  • Extensive diary management (across multiple time zones)
  • Inbox management
  • Assisting & communicating with executives throughout the decision-making, program management & initiative implementation stages
  • Acting as a liaison between the staff, Managing Director regarding the company’s climate, employee’s well-being, and project updates
  • Organise, plan, and manage projects for continuous improvement related to the business
  • Take the initiative in identifying, initiating, and implementing processes/projects to improve and achieve overarching business aims
  • Oversee Global Assistants
  • Work alongside Comms team to draft monthly all staff emails, promote personal & brand profiles
  • Responsible for: business conference/events arrangements, board minutes, completing expenses, conference calls, typing correspondence and creating PowerPoint presentations
  • Complicated international travel arrangements: travel Champion for Global teams based in London
  • Building good relationships with employees
  • Be responsible for managing the All staff contact lists, email groups and onboarding new starters
  • General support for information systems across a spectrum of operational tasks
  • Ad hoc office management & HR admin
  • Experience/skills required:

  • Strong EA/Business Assistance experience, supporting senior management
  • Professionalism, politeness, and reliability are expected in any person joining our company
  • ‘Can do attitude’ – drive to deliver quality outputs, to the highest of standards
  • Ability in reviewing and prioritising workload
  • Excellent levels of attention to detail
  • Excellent communication and organisational skills
  • Forward thinker – problem solver, solution finder
  • Demonstrates proactivity and ability to always use initiative
  • Confident, yet able to remain calm under pressure
  • Approachable, possesses people skills
  • Ability to demonstrate discretion – is completely trustworthy
  • Good computer literacy (MS Office – Excel, PowerPoint, Outlook)
  • Previous experience in Finance and/or Operation
  • We Are Aspire Ltd are a Disability Confident Commited employer

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