Closing Date: 20/7/22

UNBOXED: Creativity in the UK is an once-in-a-lifetime celebration of creativity taking place across England, Northern Ireland, Scotland and Wales and online from March to October 2022. Shaped across science, technology, engineering, arts and maths, projects include a multimedia journey through 13.8bn years of history, from the Big Bang to the present day; the solar system recreated as a 10km sculpture trail; a spectacular technicolour city centre forest-garden; an exploration of the human mind involving an artwork you ‘see’ with your eyes closed; thousands of people coming together to make public artworks celebrating the UK’s landscapes; Wales transported 30 years into the future; a cutting edge AR and VR technology project immersing people in hidden histories in 15 towns and cities; a decommissioned offshore North Sea platform transformed into a major art installation in Weston-Super-Mare; and a multimedia convoy through England inspired by the Moon.

We are looking for an enthusiastic, organised and motivated individual with event experience and strong administrative and communications skills who loves supporting events to join our Marketing and Communications team.
You will support the planning, administration and delivery of events such as stakeholder briefings, face-to-face Board meetings and events (including the oversight of travel arrangements), high profile visits and media briefings, including onsite support required.

This role will involve reporting to the Stakeholder Events Manager

Responsibilities

  • Support the planning, administration, organisation and delivery of all events related to UNBOXED, including stakeholder events, high-profile visits, Board meetings and talks.
  • Collate and administer key information for event briefing packs and travel itineraries for key stakeholders, including the Senior Leadership Team, the UNBOXED Board and Strategic Delivery Bodies.
  • Administer the departmental diary and the event stakeholder calendar, forward-planning with key external stakeholders, anticipating potential clashes and rescheduling where necessary.
  • Manage significant administration and logistics including building schedules, book venues, plan airport transfers and coordinate hotel bookings.
  • Support with corporate admin of events including for our Senior Leadership Team, Executive Management Team and Board

    • Skills and Experience Required

    Essential

  • Experience of using Customer Relationship Management tools
  • Strong administrative, organisational and time management skills, including the ability to prioritise a varied workload
  • Good communications and interpersonal skills, including the ability to communicate with a wide range of people, to work well as part of a team, flexibility and enthusiasm
  • Excellent attention to detail and high level of accuracy
  • Experience of working in events and/ or production
  • Experience of working with key external and internal stakeholders

    • Desirable

  • Interest in the creative industries
  • Interest in, and commitment to equity, diversity and inclusion
  • Experience of work / project management software
  • Experience of Content Management Systems

    • Start Date: ASAP
    Duration: Fixed Term Contract until November 30th 2022
    Salary: £28-30,000 per annum, pro rata. Depending on experience
    Location: 6 Brindley Place, Birmingham, B1 2JB (Full-time, office-based)

    This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

    UNBOXED is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles “FREDIE” (Fairness – Respect – Equality – Diversity – Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

    As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the UNBOXED jobs site under the current vacancies drop down.