Main duties of the job

To provide secretarial and administrative support to the Clinical Governance team. Most of this information/ correspondence is sensitive and must be dealt with ensuring discretion and confidentiality at all times including:

  • Word processing typing of general and confidential correspondence and reports
  • Data input using spreadsheets
  • Arranging meetings, including minuting of the same and chasing action as required
  • Diary management for the Clinical Governance Team
  • Internet use for information, document retrieval and on-line bookings for courses and accommodation
  • Photocopying and distribution
  • Shredding, filing and management of confidential personal and employment case files
  • Collection and distribution of medical records 

    • The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. 

    Working for our organisation

    If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and Proud to Lead competence framework.

    Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the Disability Confident Employer scheme.

    Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

    Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

    Detailed job description and main responsibilities

    You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

    Person specification

    Qualifications

    Essential criteria

  • NVQ level 3
  • GCSE English and Maths

    • Desirable criteria

  • ECDL Advanced in Word & Excel

    • Experience

    Essential criteria

  • Proficient in Microsoft Office software
  • Proficiency in clerical and administrative procedures

    • Desirable criteria

  • Work across various disciplines within an NHS organisation

    • Aptitude & Abilities

    Essential criteria

  • Excellent and effective communication skills, both verbal and written
  • Excellent organisation and time management skills.

    • Desirable criteria

  • Ability to speak Welsh

    • To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

    Employer certification / accreditation badges

    Applicant requirements

    The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

    Welsh language skills are not necessary

    The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

    Welsh language skills are not necessary