Main duties of the job

A 9 month fixed term, part time Senior Secretary post has arisen for an enthusiastic and experienced secretary to support the Senior Leadership team in Specialist Commissioning Services in the Mental Health and Learning Disabilities Division.

The role requires excellent secretarial and communications skills including diary management, email management, use of all Microsoft Office packages, the ability to assess situations, prioritise incoming information, address issues directly and escalate issues to the Senior Leadership Team as appropriate.

You will need the ability to act on your own initiative, to work under pressure, to provide cover for colleagues and maintain a team working approach.
The successful candidate will need to have a flexible approach to work and the needs of the service and also have sufficient experience as a PA or senior secretary. In return the post-holder will be supported in their role through training and regular supervision.

This post is fixed term for 9 months to meet the needs of the service.

The ability to speak Welsh is desirable for this post. Welsh and/or English speakers are equally welcome to apply. 

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and Proud to Lead competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the Disability Confident Employer scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person specification

Qualifications/knowledge

Essential criteria

  • RSA III / NVQ 3 Qualification or equivalent
  • GCSE/ GCE at grade C or above including English and Maths
  • Diploma in Office administration or demonstrable knowledge and experience to diploma level

    • Experience

    Essential criteria

  • Experience of using Microsoft office package including word, excel and powerpoint
  • Experience at a high level of providing a comprehensive administrative/PA service.
  • Experience of setting up and using filing/IT systems
  • Familiar with office procedures & deadlines

    • Aptitude and Abilities

    Essential criteria

  • Excellent communication skills.
  • Ability to work unsupervised and make decisions.
  • Organisation skills.
  • Numeracy and Literacy skills.
  • Good command of English both written & verbal
  • Typing/Word Processing skills

    • To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

    Employer certification / accreditation badges

    Applicant requirements

    Welsh language skills are desirable

    Welsh language skills are desirable