Events Operations Manager £35k – £42k + 10% annual bonus

London

Benefits

  • Free access to onsite gym and medical facilities.
  • Competitive salary and bonus plan (10%)
  • Access to the benefits portal with hundreds of discounts on high street shops and restaurants.
  • Monthly Social events with the rest of the team as well as Summer and Christmas parties
  • Opportunities for travel across and work in our international events and office
  • 25 Days annual Leave pro rata to start date (1 day gifted over 3 days between Christmas and new year)
  • Season Ticket Loans
  • Life Assurance (4 x salary) no extra cost
  • Pension plan with Fidelity, contributions below (actually goes up to 6%!)

    • Key Accountabilities:

  • Plan and execute successfully all operational and logistical elements for conferences and exhibitions in consultation with the Head of Operations, Event Director / Conference Producers and Sales team.
  • Effectively work on the technical elements of the events, projects which may include catering, internet, signage, feature areas, conference etc.
  • Conduct feasibility studies regarding the operational requirements and draft budgets for current events and new launches.
  • Conduct site visits and ensure venues are fit for purpose.
  • Creating and updating show floor plans and layout plans.
  • Assist with the production of Exhibitor Manuals and Information sheets, to help clients to plan their participation at the event.
  • Co-ordinating onsite freight, traffic and security requirements.
  • Manage adhoc projects, Evening Functions or Roadshows – source venues, negotiate entertainment, AV & Lighting, F&B, etc.
  • Agree any event sponsorship sales opportunities / obtain quotes, then implement any sponsor/exhibitor agreements and liaise directly with the client on fulfilment, providing great customer service care.
  • Analyse event operations post shows and prepare and implement recommendations for improving operational efficiencies on future events

    • Qualifications, Experience & Skills:

    Key requirements for the role

  • Experience (5 years minimum) in international B2B conferences and exhibitions. Experience of working in challenging global locations is advantageous.
  • Additional Languages are advantageous, specifically Mandarin and Portuguese
  • First Aid Knowledge / training is desirable.
  • Detailed knowledge of small to large scale operations and Health & Safety best practice. Ideally with IOSH Certification.
  • Strong negotiating and contract management skills.
  • Project Management; ability to oversee/manage multiple products.
  • Sound commercial awareness – management of budgets for events and keeping within the budget set.
  • Ability to network and liaise with senior people/trade bodies, associations and diverse cultures.
  • Ability to work under pressure and to deadlines.
  • Knowledge and experience with AutoCAD is helpful.
  • Open to international travel to countries in Asia, Africa, Europe, North America

    • If this role sparks your interest get in contact today!

    We Are Aspire Ltd are a Disability Confident Commited employer